ADP iHCM to ADP Workforce Now Integration: How to Connect ADP iHCM with ADP Workforce Now

With data integration, new hires move from ADP iHCM into ADP Workforce Now as a non-paid pending hire as soon as a hiring manager presses the hired button, and employee updates — including rehires, terminations, and promotions — follow whenever the record changes in ADP iHCM. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain. A turnkey build maps to ADP standard fields through a flexible template; a custom build covers your own custom fields in ADP and custom logic.

With data integration, new hire data syncs — personal, demographic, and employment details — from ADP iHCM into ADP Workforce Now as a non-paid pending hire. Employee updates follow, including rehires, terminations, and promotions. You can also add one-time payments, banking and tax data, expense management, learning management, equity systems, background checks, and assessments.

Flexspring builds, hosts, and monitors the connector. A custom integration of the Flexspring connector for ADP iHCM with ADP Workforce Now is fully deployed in 10–12 weeks, depending on complexity. A turnkey build, which maps to ADP standard fields through a flexible template, suits businesses that just need the basics. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, when a hiring manager presses the hired button in ADP iHCM, the new employee reaches ADP Workforce Now as a non-paid pending hire automatically — nobody retypes it. Payroll runs on data that stays current as employees are promoted, rehired, or leave.

The best way to connect ADP iHCM to ADP Workforce Now depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.