ERP to Any HR App Integration: How to Connect Your ERP with Your HR Apps

With data integration, payroll journal entries, new hires, employee updates, and time card data move from your payroll app into your ERP automatically, and approved expense reimbursements, project codes, and other compensations move the other way, into payroll and benefits. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain. Connectors are available for a single subsidiary or for multiple subsidiaries.

With data integration, payroll journal entries sync, summarized per payroll run and subsidiary, along with new hires and employee updates, and time card data that populates the corresponding work orders. Approved expense reimbursements, ERP projects as labor allocation codes, and other compensations such as company stock shares and bonuses travel the other way. You can also add banking and tax data, learning management, background checks, and assessments.

Flexspring builds, hosts, and monitors the connector. A custom integration of the Flexspring connector for your ERP with an HR app is fully deployed in about 12 weeks, depending on complexity. Connectors are available for a single subsidiary, or for multiple subsidiaries. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, when payroll runs, the journal entry appears in your ERP automatically — nobody retypes it. It checks the balance of debits and credits and notifies you if anything does not reconcile, and Sparkhound’s accounting team saves 40 hours a month.

The best way to connect your ERP to your HR apps depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.