Microsoft Dynamics 365 to UKG Integration: How to Connect Dynamics 365 with UKG

With data integration, payroll journal entries and employee records move from UKG into Microsoft Dynamics 365 automatically, and approved timesheets and expense reimbursements move from Dynamics 365 into UKG. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain.

With data integration, payroll journal entries sync summarised per payroll run and legal entity, along with employee records including updates and terminations, approved timesheets for hourly and salaried employees, and approved expense reimbursements. You can also add one-time payments, banking and tax data, expense management, learning management, equity systems, background checks and assessments.

Flexspring builds, hosts, and monitors the connector. A custom integration of the Flexspring connector for Microsoft Dynamics 365 with UKG is fully deployed in 10–12 weeks. The guide explains which connector fits your payroll — one for a single legal entity, another for payrolls mapped to multiple entities. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, when payroll runs in UKG, the journal entry appears in Microsoft Dynamics 365 Finance automatically — nobody retypes it. The integration balances debits and credits and notifies you if anything does not reconcile.

The best way to connect Microsoft Dynamics 365 to UKG depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.