NetSuite with ADP Integration Guide

With data integration, NetSuite and ADP connect in both directions. ADP payroll data is summarised into one journal entry per payroll run per subsidiary in NetSuite, and new hires and employee updates flow from ADP into NetSuite in near real time. Approved expense reimbursements and NetSuite projects flow the other way into ADP. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. The integration extracts each payroll run from ADP and summarises multiple lines of payroll data, such as earnings, deductions and taxes, into one journal entry per payroll run per subsidiary. Amounts can be grouped by department or location, employer tax and benefit contribution data is available, and the integration checks that debits and credits balance and notifies you if anything is out. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules.

With data integration, new hires and employee updates sync from ADP, including your custom fields. Alongside the employee record, the connector can move payroll journal entries into NetSuite, approved expense reimbursements from NetSuite into ADP, NetSuite projects as labor allocation codes in ADP Essential Time, and ADP time card data back into NetSuite for job costing.

Flexspring builds, hosts, and monitors the connector. A custom build is fully deployed in 8-10 weeks, and a turnkey build in 4 weeks. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed. Flexspring’s is the only NetSuite connector on the ADP Marketplace.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, ADP payroll data becomes summarised journal entries in NetSuite, and new hires and employee updates flow from ADP into NetSuite in near real time. Approved expense reimbursements and NetSuite projects flow the other way into ADP.

The best way to connect NetSuite to ADP depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.