NetSuite with Paylocity Integration Guide

Flexspring connects NetSuite and Paylocity in both directions. Paylocity payroll data is summarised into one journal entry per payroll run per subsidiary in NetSuite, new hires and employee updates flow from Paylocity into NetSuite, and approved expense reimbursements flow from NetSuite into Paylocity. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

The integration extracts weekly or bi-weekly payroll data from Paylocity and summarises multiple lines, such as earnings, deductions and taxes, into one journal entry per payroll run per subsidiary. Amounts can be grouped by department or location, the entry holds summary totals rather than individual pay details, and the integration checks that debits and credits balance and notifies you if anything is out.

With data integration, new hires and employee updates sync from Paylocity, including your custom fields. Alongside the employee record, the connector can move payroll journal entries into NetSuite and approved expense reimbursements from NetSuite into Paylocity.

Flexspring builds, hosts, and monitors the connector. A custom NetSuite with Paylocity integration is fully deployed in 8-10 weeks. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, Paylocity payroll data becomes summarised journal entries in NetSuite, new hires and employee updates flow from Paylocity into NetSuite, and approved expense reimbursements flow the other way from NetSuite into Paylocity.

The best way to connect NetSuite to Paylocity depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s—built and maintained for you, which is typically faster and cheaper.