NetSuite with Paylocity Integration Guide

Flexspring connects NetSuite and Paylocity in both directions. Paylocity payroll data becomes summarised journal entries in NetSuite, new hires and employee updates flow from Paylocity into NetSuite, and approved expense reimbursements flow the other way from NetSuite into Paylocity.

Flexspring builds, hosts and monitors the connection for you. There are no files to upload and nothing for your team to run, and Flexspring maps your field names, including custom fields, between the two systems.

Paylocity to NetSuite

NetSuite to Paylocity

8-10 weeks, depending on complexity

Flexspring is a “Built for NetSuite” Integration Partner and a Paylocity Technology Partner

NetSuite with Paylocity Integration Guide

What syncs between the two systems

New hires and employee updates flow from Paylocity into NetSuite. This connector also creates payroll journal entries in NetSuite and moves approved expense reimbursements from NetSuite into Paylocity. With Flexspring, you only pay for the use cases you need.

What syncs

Trigger

New hires, including your custom fields

Hire button pressed

Employee changes and rehires

When the record changes

Approved expense reimbursements

When the expense is approved

Payroll journal entries, summarised per payroll run and subsidiary

After payroll runs

How the integration works

Scoping. You pick the use cases you need from the list above. Flexspring maps every field between the two systems, including your custom fields and business rules.

Direct connection. Flexspring iPaaS connects the two systems to each other over secure APIs. There are no spreadsheets to export, no files to transfer, and no manual steps in the middle.

Near real-time sync. When a record changes — a hire, a promotion, an approved time-off request — the change moves across in near real time rather than waiting for an overnight batch.

Monitoring and error handling. The integration is monitored continuously, with error handling, visibility into every transaction, and a named support contact. When either app changes their API, Flexspring updates your integration.

Ongoing changes. Your integration is future-proofed for ongoing enhancements without re-implementation, and adapts to custom fields, new locations, new systems and business rules.

Flexspring iPaaS does not store employee data beyond temporary transaction logs, and meets SOC 2, GDPR and ISO 27001 standards.

Frequently asked questions

Does Paylocity integrate with NetSuite?

Yes. Flexspring connects them in both directions. Paylocity payroll data is summarised into one journal entry per payroll run per subsidiary in NetSuite, new hires and employee updates flow from Paylocity into NetSuite, and approved expense reimbursements flow from NetSuite into Paylocity.

How does payroll data become journal entries in NetSuite?

The integration extracts weekly or bi-weekly payroll data from Paylocity and summarises multiple lines, such as earnings, deductions and taxes, into one journal entry per payroll run per subsidiary. Amounts can be grouped by department or location, the entry holds summary totals rather than individual pay details, and the integration checks that debits and credits balance and notifies you if anything is out.

What employee information syncs?

New hires and employee updates from Paylocity, including your custom fields. Alongside the employee record, the connector can move payroll journal entries into NetSuite and approved expense reimbursements from NetSuite into Paylocity.

How long does the integration take?

Flexspring builds, hosts and monitors the connector, and a custom NetSuite with Paylocity integration is fully deployed in 8-10 weeks. No internal IT resources are needed, because Flexspring's experts do all the data mapping, including your custom fields.

Is our employee data stored anywhere during the transfer?

No. Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

Do we need IT or a developer to set this up?

No. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming how your fields should map.

See pricing for your integration

The guide includes pricing for each use case, how to choose between essential and custom, and which version fits your team. Sent within one business day.

G2 rates Flexspring 4.6 out of 5.

Cover of the NetSuite with Paylocity Integration Guide from Flexspring

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