Paylocity to Any HR App Integration: How to Connect Paylocity with Your HR Apps

With data integration, new hires and employee updates move from your ATS or core HR system into Paylocity in near real time, and Paylocity payroll data flows out to your ERP as journal entries while approved expense reimbursements come back in. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain. Flexspring maps your own field names, including custom fields, between Paylocity and any HR app.

With data integration, new hires and employee updates sync from your ATS or core HR system into Paylocity, Paylocity payroll data becomes one journal entry per payroll run per subsidiary in your ERP, and approved expense reimbursements from your ERP land in Paylocity’s pay data batch module. You can also add one-time payments, banking and tax, learning management, equity systems, background checks, and assessments.

Flexspring builds, hosts, and monitors the connector. A custom integration of the Flexspring connector for Paylocity with your HR app is fully deployed in 10–12 weeks, depending on complexity. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, when a hiring manager presses the new hire button in your ATS or core HR system, the new employee’s details appear in Paylocity in near real time — nobody retypes them, and payroll has what it needs to run. Sparkhound’s accounting team saves 40 hours a month.

The best way to connect Paylocity to your HR app depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.