Paylocity to ERP Integration: How to Connect Paylocity with Your ERP

No. Paylocity is HR and payroll software, not an ERP, which is why most finance teams run both and connect them. Flexspring links Paylocity to your ERP so payroll becomes journal entries in the general ledger, employee records reach the ERP for workforce management, and approved expense reimbursements come back into Paylocity. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

The integration extracts weekly or bi-weekly payroll data from Paylocity and summarises multiple lines — earnings, deductions and taxes, for example — into one journal entry per payroll run per subsidiary. Amounts can be grouped by department or location, the entry holds summary totals rather than individual employees’ pay details, and the integration checks that debits and credits balance and notifies you if anything is out. Connectors are available for a single subsidiary or for multiple subsidiaries.

With data integration, payroll journal entries sync summarised per payroll run and subsidiary, along with new hires and employee updates, both moving from Paylocity into your ERP with the data your ERP needs for workforce management. Approved expense reimbursements travel the other way, from your ERP into Paylocity’s pay data batch module — travel, mileage or cell phone, for example. You can also add one-time payments, banking and tax, expense management, learning management, equity systems, background checks and assessments.

Flexspring builds, hosts, and monitors the connector. A custom integration of the Flexspring connector for Paylocity with your ERP is fully deployed in 8-12 weeks, depending on complexity. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

Paylocity is HR and payroll software, not an ERP, which is why most finance teams run both and connect them. Flexspring links the two so payroll stops being a manual journal entry exercise at the end of every run.

The best way to connect Paylocity to your ERP depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.