POS to ADP Workforce Now Next Generation Integration: How to Connect Your POS System with ADP

With data integration, tips, commissions, and punch-in and punch-out time data move from your POS system into ADP Workforce Now Next Generation on a weekly, bi-weekly, or daily cycle, and new hires and employee updates flow from ADP into your POS system as soon as a hiring manager presses the new hire button. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain. The sync runs over an API connection in both directions, and tips can be added alongside time and attendance or as a standalone connection.

With data integration, punch-in and punch-out time and attendance data syncs from your POS system into ADP Workforce Now Next Generation, including vacation and leave time, along with tips and commissions for hourly workers and salaried employees. New hires and employee updates travel the other way, from ADP into your POS system, so a new worker is on the floor immediately. Pooled tips, individual sales, commissions, and overtime rules can be applied before the data reaches payroll. You can also add one-time payments, banking and tax data, expense management, learning management, equity systems, background checks, and assessments.

Flexspring builds, hosts, and monitors the connector. A custom integration of your POS system with ADP Workforce Now Next Generation is fully deployed in 8–12 weeks. Tips can be added alongside time and attendance or as a standalone connection, and complex tip and time logic is available as an option. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, hours worked, tips, and commissions recorded on your POS system reach ADP Workforce Now Next Generation automatically, and a new hire entered in ADP is set up in the POS system before the shift starts. Wen JAI Restaurant Group automated the same POS-to-ADP flow across more than 200 restaurants.

The best way to connect your POS system to ADP Workforce Now Next Generation depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.