POS to Paylocity Integration: How to Connect Your POS System with Paylocity

With data integration, time and attendance summaries and tips and commissions move from your POS system to Paylocity on a weekly, bi-weekly or daily schedule, and new hires and employee updates flow from Paylocity back into your POS system as soon as a hiring manager presses the new hire button. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain. The connection runs over an API or a file transfer, depending on what your POS system supports.

With data integration, time and attendance summaries sync, including vacation and leave time, along with tips and commissions, sent from your POS system to Paylocity so hours and earnings reach the paycheck without manual file uploads. New hires and employee updates travel the other way, from Paylocity into your POS system, so a new worker is on the floor immediately. You can also add one-time payments, banking and tax, expense management, learning management, equity systems, background checks and assessments as separate use cases.

Flexspring builds, hosts, and monitors the connector. A custom integration of your POS system with Paylocity is fully deployed in 6–8 weeks, depending on complexity. The sync runs over an API or a file transfer, whichever your POS system supports, so the same connector fits any POS on your floor. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, hours, tips and commissions recorded on your POS system appear in Paylocity automatically, and new hires entered in Paylocity appear in the POS system—nobody uploads a file and nobody retypes a name. There is nothing for your team to maintain.

The best way to connect POS Systems to Paylocity depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s—built and maintained for you, which is typically faster and cheaper.