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Flexspring connects your POS system and UKG in both directions. Hours, time calculated from punch-in and punch-out data, tips and commissions, payroll earnings and sales data move from the POS system into UKG, so payroll runs on what actually happened on the floor and managers can see which hours were busy enough to justify the staffing.
Travelling the other way, new hires and employee updates reach the POS system in near real time, and work schedules assigned in UKG appear in the POS daily for the next two to three weeks, so a fast-moving workforce can see its own shifts. New hires can also be entered directly in the POS system and sent to UKG—which is what you need when someone is hired minutes before a shift starts.
All of Flexspring’s POS integrations work with UKG Pro, UKG Pro Workforce Management and UKG Ready. Flexspring builds, hosts, and monitors the connection for you, and no internal IT resources are needed—Flexspring’s experts do all the custom data mapping. A custom integration is fully deployed in 6-8 weeks, depending on complexity. Flexspring is a UKG Marketplace Partner and one of the leading sellers of custom connectors for UKG.
Here are the nine integration use cases Flexspring is asked for most often between POS systems and UKG—the largest set of any guide in this library. Each row names the direction the data travels. Note that new hires appear twice, once in each direction: some teams hire in UKG, and some hire straight into the POS system minutes before a shift. Two rows begin with a file your POS system sends by FTP, which Flexspring imports into UKG by API. With Flexspring, you only pay for the use case or use cases you need.
Flexspring iPaaS does not store employee data beyond temporary transaction logs, and meets SOC 2, GDPR and ISO 27001 standards.
With data integration, UKG and your POS system connect in both directions. Hours, punch times, tips and commissions, payroll earnings and sales data move from your POS system into UKG. New hires, employee updates and work schedules move from UKG into your POS system. New hires can also be entered directly in the POS system and sent to UKG, which matters when you hire someone minutes before a shift starts. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.
All of Flexspring’s POS integrations work with UKG Pro, UKG Pro Workforce Management and UKG Ready. Flexspring maps the fields to match the product you run and the POS system you use.
With data integration, hours for weekly, bi-weekly or daily timesheets, time calculated from punch-in and punch-out data, tips and commissions, payroll earnings, and sales data for staffing analysis all sync from your POS system into UKG. Travelling the other way, new hires and employee updates reach your POS system so a worker can get on the floor, and work schedules assigned in UKG appear in the POS daily for the next two to three weeks. New hires entered in the POS system also flow into UKG. You can also add one-time payments, banking and tax, expense management, learning management, equity systems, background checks and assessments.
Flexspring builds, hosts, and monitors the connector. A custom integration of the Flexspring connector for your POS system with UKG is fully deployed in 6-8 weeks, depending on complexity, once mapping and API access requirements are met. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.
Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.
No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.
With data integration, hours, time calculated from punch-in and punch-out data, tips and commissions, payroll earnings and sales data move from the POS system into UKG, so payroll runs on what actually happened on the floor and managers can see which hours were busy enough to justify the staffing.
The best way to connect POS Systems to UKG depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s—built and maintained for you, which is typically faster and cheaper.
The guide includes pricing for each use case, how to choose between essential and custom, and which version fits your team. Sent within one business day.
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