UKG to Greenhouse Integration: How to Connect Them

With data integration, new hires move from Greenhouse into UKG Onboarding or UKG Pending Hires as soon as a recruiter presses the new hire button, and employee updates, foundational data sets, and recruiter and hiring manager accounts travel the other way from UKG into Greenhouse. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain. The new hires use case comes in a turnkey edition built on standard fields, available for UKG Ready, and a custom edition when your business needs more. The other use cases are custom integrations. The connection runs over a near real-time API-to-API connection rather than a scheduled file transfer.

With data integration, new hires sync from Greenhouse into UKG Onboarding or UKG Pending Hires with the employee data essential for onboarding and payroll. Employee updates travel from UKG into Greenhouse so current employees apply internally without re-entering their details, foundational data sets such as organizations, locations, job fields, and job templates stay matched between the two systems, and user exports provision recruiter and hiring manager access in Greenhouse and remove it on termination. You can also add one-time payments, banking and tax, expense management, learning management, equity systems, background checks, and assessments.

Flexspring builds, hosts, and monitors the connector. A custom integration of the Flexspring connector for UKG covering new hires, foundational data, or user exports goes live in 6-8 weeks, and a turnkey integration of the new hires use case in days to weeks. Turnkey is available for UKG Ready. Each foundational data set is a separate integration, because each is driven by its own API. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, a candidate hired in Greenhouse reaches UKG ready for onboarding and payroll without anyone retyping the record, and a new recruiter gets Greenhouse access the day they are added in UKG. Your team gets faster onboarding and an end to double-data entry between recruiting and core HR.

The best way to connect UKG to Greenhouse depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.