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When a hiring manager presses the hired button in Workday, the new employee’s information appears in Paylocity automatically — nobody retypes it. Flexspring connects Workday to Paylocity directly, so new hires and employee updates move from your HR system into payroll in near real time. Your team gets fewer payroll corrections, faster onboarding, and an end to double-data entry between HR and payroll.
Flexspring builds, hosts, and monitors the connection for you, matching the field names and data formats of both systems. There are no files to upload and nothing for your team to maintain. A custom integration goes live in 8–10 weeks, depending on complexity. Flexspring is a Workday Marketplace Partner and a Paylocity Technology Partner. With Flexspring, you only pay for the use case or use cases you need.
Both of the use cases below flow from Workday to Paylocity automatically. Flexspring also does custom integration work for one-time payments, banking and tax, expense management, learning management, equity systems, background checks and assessments — each built as its own use case.
Flexspring iPaaS does not store employee data beyond temporary transaction logs, and meets SOC 2, GDPR and ISO 27001 standards.
A lot of people arrive here comparing the two products. If you’re deciding which single system to buy, that’s a real decision and this guide won’t make it for you.
But many teams don’t choose. They keep Workday as the HR system of record — where managers hire, update records and approve time off — and Paylocity for payroll. That works well, right up until someone has to keep both in sync by hand. Disconnected apps are the problem this data integration solves: Workday stays the place people work, and Paylocity gets clean data on time without anyone retyping it.
With data integration, new hires move from Workday to Paylocity automatically as soon as a hiring manager presses the hired button, and employee updates follow in near real time. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.
You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain.
With data integration, new hires sync with the essential information Paylocity needs to process payroll, and employee updates follow as soon as the record changes in Workday. You can also add one-time payments, banking and tax, expense management, learning management, equity systems, background checks and assessments as separate use cases.
Flexspring builds, hosts, and monitors the connector. A custom Workday to Paylocity integration is fully deployed in 8–10 weeks, depending on complexity. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.
Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.
No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.
With data integration, when a hiring manager presses the hired button in Workday, the new employee’s information appears in Paylocity automatically — nobody retypes it. Your team gets fewer payroll corrections, faster onboarding, and an end to double-data entry between HR and payroll.
The best way to connect Workday to Paylocity depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.
The guide includes pricing for each use case, how to choose between essential and custom, and which version fits your team. Sent within one business day.
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