Workstream to Toast POS Integration: How to Connect Workstream with Toast

With data integration, new hires move from Workstream to Toast automatically as soon as a hiring manager presses the new hire button, syncing in near real time with the essential information a worker needs to use Toast. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain. The turnkey edition is prebuilt with configurable elements and Flexspring’s onboarding team sets it up for you, so it fits any business that does not need extra fields or additional business rules.

With data integration, new hire data syncs into Toast in near real time with the essential information a worker needs to use Toast, as soon as a hiring manager presses the new hire button in Workstream. You can also add one-time payments, banking and tax, expense management, learning management, equity systems, background checks, and assessments as separate use cases.

Flexspring builds, hosts, and monitors the connector. A turnkey integration of new hires from Workstream to Toast is fully deployed in 1–2 weeks. A custom build, matching your own field names and business rules, is fully deployed in 6–8 weeks, depending on complexity. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, when a hiring manager presses the new hire button in Workstream, the new worker’s information appears in Toast automatically — nobody retypes it. Your new worker gets on the floor immediately, and your team gets fewer data errors, faster onboarding, and no double-data entry between hiring and your point of sale.

The best way to connect Workstream to Toast POS depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.