UKG to ATS Integration: How to Connect UKG with Your ATS

With data integration, new hires move from your ATS into UKG Onboarding or UKG Pending Hires automatically, and foundational data, recruiter and hiring manager accounts and employee profiles flow back from UKG into your ATS. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain. Flexspring’s most popular UKG requests include Taleo, Greenhouse and BambooHR.

With data integration, new hires sync from your ATS with the employee data UKG needs for onboarding and payroll. From UKG into your ATS you can add foundational data sets such as job templates, locations, departments and custom fields, recruiter and hiring manager accounts, and employee profiles so current employees can apply as internal candidates. Each foundational data set is built as its own use case, because each is driven by a different API.

Flexspring builds, hosts, and monitors the connector. A custom UKG integration covering new hires, foundational data or employee exports is fully deployed in 8–10 weeks. Flexspring’s connectors work with the talent acquisition modules inside UKG Pro, UKG Pro Workforce Management and UKG Ready. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, when a recruiter or HR manager presses the new hire button in your applicant tracking system, the new employee’s information appears in UKG automatically — nobody retypes it. Recruiters and hiring managers also work with your real company structures instead of a stale copy. A nationwide community bank saved about five hours every other week.

The best way to connect UKG to your ATS depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.