UKG to Any HR App Integration: How to Connect UKG with Your HR App

With data integration, new hires, employee updates, terminations, approved timesheets and expense reimbursements move from any HR app into UKG automatically, employee records flow back out to any HR app, and UKG payroll data reaches your finance general ledger as journal entries. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain. The connection runs over a near real-time API-to-API connection rather than a scheduled file transfer.

With data integration, new hires sync into UKG, along with employee updates and terminations, approved timesheets for hourly and salaried employees, and approved expense reimbursements such as travel, mileage and cell phone. Employee records flow back out of UKG into any HR app, and payroll journal entries reach your finance general ledger summarized per payroll run and legal entity. You can also add one-time payments, banking and tax, learning management, equity systems, background checks, and assessments.

Flexspring builds, hosts, and monitors the connector. A custom integration for any HR app with UKG goes live in 8-10 weeks. The payroll general ledger use case comes in two forms — a simple connector for payrolls involving a single legal entity, and a complex connector for payrolls mapped to multiple entities. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, when a new employee is created in any HR app, their record appears in UKG automatically — nobody retypes it. Your team gets fewer payroll corrections, faster onboarding, and an end to double-data entry between UKG and the rest of your stack. One community bank’s HRIS analyst saved about five hours every other week.

The best way to connect UKG to your HR app depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s — built and maintained for you, which is typically faster and cheaper.