UKG to Taleo Integration: How to Connect UKG with Taleo

With data integration, new hires move from Taleo into UKG Onboarding or UKG Pending Hires as soon as a recruiter presses the new hire button, and foundational data sets, recruiter and hiring manager accounts, and employee profiles move from UKG into Taleo. Flexspring builds the integration to match your custom fields and business rules, then hosts and monitors it.

You decide which information you want to sync, and a data integration expert like Flexspring maps every field between the two systems and builds the connection. Custom integrations by Flexspring include unlimited custom fields and unlimited business rules. There is nothing for your team to install or maintain. Each foundational data set is a separate integration, because each one is driven by a different API and pulled from a different source, so you take only the data sets you need.

With data integration, new hires sync from Taleo into UKG with the employee data onboarding and payroll need. From UKG into Taleo, foundational data sets such as organizations, locations, job fields and job templates sync, along with recruiter and hiring manager accounts—with access removed on termination—and employee profiles that keep internal candidates current. You can also add one-time payments, banking and tax, expense management, learning management, equity systems, background checks, and assessments.

Flexspring builds, hosts, and monitors the connector. A custom integration of the Flexspring connector for UKG with Taleo is fully deployed in 6–8 weeks for new hires, foundational data, and employee exports. Custom integration by Flexspring includes unlimited custom fields and unlimited business rules. Flexspring does all the data mapping, so no internal IT resources are needed.

Flexspring does not store employee data beyond temporary transaction logs, and does not require anyone to handle the data manually. Flexspring meets SOC 2, GDPR and ISO 27001 standards.

No internal IT resources are needed to create your data integration. Flexspring’s team builds the integration to your requirements and monitors it afterwards, including handling API changes from either vendor. Your part is deciding which use cases you need and confirming Flexspring’s recommendations for how your fields should map.

With data integration, when a recruiter presses the new hire button in Taleo, the new employee’s details reach UKG Onboarding or UKG Pending Hires automatically—nobody retypes them. One community bank’s HRIS analyst saved about five hours every other week.

The best way to connect UKG to Taleo depends on your data and business requirements. A standard connector can work for simple data flows, while custom fields and unique business rules require a tailored integration. If you go the custom route, you can build the integration yourself or choose a managed integration like Flexspring’s—built and maintained for you, which is typically faster and cheaper.